Job Description:
The HR Officer supports the execution and coordination of Human Resources activities across recruitment, employee relations, training and development, performance management, HR administration, and employee engagement. The role contributes to improving HR operations, maintaining compliance, supporting digital HR initiatives, and ensuring efficient delivery of HR services aligned with company objectives. This position provides hands-on exposure to strategic and operational HR functions while supporting department development and continuous improvement initiatives.
Responsibilities:
1. HR Operations & Administrative Support
• Support daily HR operations and ensure timely completion of HR activities.
• Maintain employee records, contracts, and HR documentation.
• Process employee requests and support administrative workflows.
• Monitor attendance, leave, absenteeism, and employee updates.
• Assist in preparing HR reports and maintaining workforce data.
• Support issuance of HR communications and internal circulars.
2. Recruitment & Onboarding
• Coordinate recruitment activities including job posting, candidate screening, interview scheduling, and follow-up.
• Support interview documentation and candidate evaluation processes.
• Assist in onboarding and orientation activities for new employees.
• Maintain recruitment records and hiring reports.
• Support employer branding and recruitment initiatives.
3. Training & Employee Development
• Coordinate internal and external training programs.
• Maintain training records and employee development documentation.
• Assist in preparing annual training plans and monthly progress reports.
• Follow up on training effectiveness and employee participation.
• Support administration of training agreements and requirements.
4. Performance Management & Employee Engagement
• Support implementation of performance management cycles and KPI follow-up.
• Assist managers in collecting evaluation data and employee feedback.
• Coordinate employee engagement initiatives and recognition activities.
• Support implementation of retention and motivation programs.
5. Employee Relations
• Support handling of employee inquiries and HR cases.
• Assist in resolving workplace concerns and escalating when required.
• Follow up on employee compliance with company policies.
• Support employee communication and awareness initiatives.
6. HR Policies & Compliance
• Assist in maintaining HR policies, procedures, and guidelines.
• Ensure HR records remain accurate and updated.
• Support compliance with labor laws and company standards.
• Prepare HR letters and support documentation requirements.
7. HR Systems & Digital Support
• Update employee information in Odoo and HR systems.
• Support workflow automation and data accuracy.
• Coordinate with IT on HR system requirements and improvements.
• Assist in preparing HR dashboards and reports.
8. Communication & Company Initiatives
• Support HR announcements and communication activities.
• Coordinate internal events and employee engagement campaigns.
• Assist in managing HR-related social content and initiatives.
• Participate in cross-functional HR projects when assigned.
Qualifications
• Bachelor’s Degree in Human Resources, Business Administration, Management, or related field.
• 0–3 years of experience in HR or administration.
• Fresh graduates with relevant internships may apply.
Skills & Competencies
- Communication Skills
- Organizational Skills
- Attention to Detail
- HR Administration Knowledge
- Microsoft Office & Odoo (preferred)
- Time Management
- Problem Solving
- Reporting & Documentation
- Teamwork
- Confidentiality & Professional Ethics
Key Performance Indicators (KPIs)- It can be changed based on many factors determined by management
• Recruitment Coordination Timeliness
• Employee Documentation Accuracy
• Training Completion Rate
• Attendance Monitoring Accuracy
• HR Request Response Time
• Employee Engagement Participation
• HR Data Quality